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Last Update: August 13, 2020
This privacy policy is applicable to Balloteer.com and the Balloteer Vote Online platform ("Website", "Balloteer")
which is a service fully owned and operated by Telusys, Inc. ("Telusys"). This privacy policy will explain how our
organization uses the personal data we collect from you when you use our website.
The use and collection of information on Balloteer is strictly limited to the purpose of providing online voting
services to client organizations ("Clients"), which may include universities, not-for-profit associations, unions,
housing associations, businesses, and other groups and organizations wishing to conduct online elections and voting venues.
Voters or election participants may voluntarily utilize the Balloteer system to vote and are not required by
default to enter any identifying or personal information other than voting selections, which are stored anonymously
by Balloteer, except in cases where a Client has requested transparent public voting records.
We reserve the right to make changes to this privacy policy. If we decide to change this privacy policy, we will
post those changes on our Website and update the modification date above.
Privacy Topics Covered:
- What data do we collect?
- How do we collect your data?
- How will we use your data?
- How do we store your data?
- Distribution of Information
- Marketing
- What are your data protection rights?
- What are cookies?
- How do we use cookies?
- What types of cookies do we use?
- How to manage your cookies
- Privacy policies of other websites
- Changes to our privacy policy
- How to contact us
- How to contact the appropriate authorities
What data do we collect?
Telusys collects the following data:
- Personal identification information and payment information (Name, email address, phone number, etc.) for clients purchasing the Balloteer.com service
- Voting selections of voters which are stored anonymously
- Webserver log information that includes network addresses and date and time stamps
How do we collect your data?
Telusys is directly provided with most of the data that is collected. Telusys collects data and processes data when you:
- Register online or place an order for any of our products or services.
- Voluntarily provide feedback via email or via technical support links.
- Use or view our website via your browser's cookies.
- When a ballot is accessed, voting selections are made, and a ballot is cast.
How will we use your data?
Telusys collects your data so that we can:
- Process client orders and manage clients accounts in the delivery of the Balloteer Vote Online Service.
- Provide the Balloteer Vote Online election services to clients who have engaged our services.
- When Telusys processes client orders, it may send client data to, and also use the resulting information from, financial service merchant account agencies to prevent fraudulent purchases.
How do we store your data?
Our Company securely stores your data in the United States. Data is processed strictly over encrypted connections and
stored on servers accessible only to authorized Telusys employees in access-controlled facilities.
Clients organizations dictate how long their election data is retained and may delete their own information or voter
information at any time. Telusys encourages that organizations follow industry guidelines for data storage, retention,
and deletion of unnecessary data records.
Distribution of Information
Telusys will not edit or disclose the client's private BALLOTEER records or content, except that the client agrees that
Telusys may do so in accordance with its then-current privacy policy, or in the good faith belief that such action is reasonably necessary:
- to comply with any applicable laws, rules or regulations;
- to comply with any court order, search warrant, or legal process;
- to enforce this Agreement;
- to respond to claims that such data violates the rights of third parties; and
- to protect the interests of Telusys or others.
Telusys will make reasonable efforts to not knowingly or intentionally divulge any account information, account contact
records, voting records, voting results, voting metadata, voter records, voter contact information, or election information
which is private, confidential, or non-public to Balloteer clients, voters, or to any third-parties with the limited exceptions
provided in Telusys' Privacy statement. Confidential account, voter, and voting information shall not include information
that (i) is or becomes a part of the public domain; (ii) was in Telusys' lawful possession prior to the disclosure without
any obligation of confidentiality and which had not been obtained by Telusys either directly or indirectly from the client; (iii) is
lawfully disclosed to Telusys by a third party without restriction on disclosure; (iv) is independently developed by Telusys without
use of, or reference to the client's confidential information, as established by written records. Telusys does not share
or sell account, voter, and voting information to third parties.
Marketing
Telusys would like to send clients information about products and services we offer that we think you might like to purchase.
Telusys does not share client information with any third-parties and treats all client information as being confidential. Telusys
does not market to, or contact voters, or election participants for any purposes other than those authorized by clients in the
delivery and hosting of client online elections.
Clients who have agreed to receive marketing, may always opt out at a later date from receiving such communications.
You have the right at any time to stop Telusys from contacting you for marketing purposes.
If you no longer wish to be contacted for marketing purposes, please contact Telusys via the contact information provided below in the privacy policy.
What are your data protection rights?
Telusys would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:
The right to access - You have the right to request Telusys for copies of your personal data. We may charge you a fee for
this service.
The right to rectification - You have the right to request that Telusys correct any information you believe is inaccurate.
You also have the right to request Telusys to complete information you believe is incomplete.
The right to erasure - You have the right to request that Telusys erase your personal data. Please submit such requests
to Telusys. Requests may be subject to legal, technical, or contractual conditions and restrictions.
The right to restrict processing - You have the right to request that Telusys restrict the processing of your personal
data. Please submit such requests to Telusys. Requests may be subject to legal, technical, or contractual conditions and restrictions.
The right to object to processing - You have the right to object to Telusys' processing of your personal data.
Please submit such requests to Telusys. Requests may be subject to legal, technical, or contractual conditions and restrictions.
The right to data portability - You have the right to request that Telusys transfer the data that we have collected to
another organization, or directly to you. Please submit such requests to Telusys. Requests may be subject to legal, technical,
or contractual conditions and restrictions.
If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us:
Email us at: privacydept@telusys.net
Call us: 630-833-5300
Or write to us at:
Telusys, Inc.
Balloteer Vote Online
P.O. Box 399
Addison, IL 60101-0399
Telusys reserves the right to reasonably verify the identity and authorization of anyone making requests related to the specified
data protection rights.
What are cookies?
Cookies are text files placed on your computer to collect standard Internet log information and visitor behavior information. When
you visit Balloteer, we may collect information from you automatically through cookies or similar technology. For further information
regarding cookies, visit allaboutcookies.org.
How do we use cookies?
Our Company uses cookies in a very limited number of ways to improve your experience on our website, including:
- Keeping clients signed in to administer their elections
- Making sure voters are utilizing valid voting links to access a ballot
- To help maintain the proper and secure operation of hosted elections and votes
What types of cookies do we use?
Balloteer uses cookies so that we recognize clients on our website and maintain their access sessions, to inform voters if they are
following incorrect voting links, and to obtain information regarding ballot access to assist voters and maintain the secure operation
of hosted elections.
How to manage cookies
You can set your browser not to accept cookies, and the above linked information website regarding cookie tells you how to remove
cookies from your browser. Balloteer cannot be fully utilized by clients without the use of cookies and voters may not participate
in elections without the use of Balloteer cookies. Voting and the utilization of Balloteer occurs on a voluntary basis and alternatives
may be provided by client organizations for other voting options.
Privacy policies of other websites
If the Balloteer website or client ballots contains links to other websites, it should be noted that Balloteer's privacy
policy applies only to the Balloteer website, so if you click on a link to another website, you should be aware of their privacy policy.
Changes to our privacy policy
Telusys keeps its privacy policy under regular review and places any updates that occur on this web page. This privacy policy was
last updated on August 13, 2020.
How to contact us
If you have any questions about Telusys' Balloteer privacy policy, the data we hold on you, or you would like to exercise
one of your data protection rights, please do not hesitate to contact us.
Email us at: privacydept@telusys.net
Call us: 630-833-5300
Or write to us at:
Telusys, Inc.
Balloteer Vote Online
P.O. Box 399
Addison, IL 60101-0399
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